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Streamline procurement

  • Use one system for all purchases, deliveries & invoices
  • Eliminate ordering materials based on gut feel & paying suppliers on trust
  • Easily analyse budgets, spend, accruals & rebates, using real-time reports

Does this
sound familiar?

  • Orders are often stored in carbon copy pads, spreadsheets and emails. It's difficult to see what orders have been placed and for which zone. .
  • Reconciling invoices is time-consuming. It's not easy to see what's been ordered and delivered. There are many fact-finding calls between teams.
  • We sometimes over-order as a fail safe, just so we don't run out of materials.
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Yes? Chalkstring can help!

Use one system

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Place orders

Create automated purchase orders, based on your project scope.

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Reconcile invoices

Easily reconcile invoices against orders and deliveries.

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Log delivery notes

Upload goods received notes right into Chalkstring.

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Analyse spend

Interrogate cost data in real-time.

Procurement - Material bill

Use a live pricing database 

  • Access all pricing within your personalised database
  • Easily handle price increases
  • Update pricing across your project quickly
Procurement - Log delivery

Easily create orders and log deliveries

  • Draw down from a live material bill, based on your project scope
  • Eliminate over-ordering and ordering based on 'gut feel'
  • Easily create orders for 'out of scope' items
  • Generate automated purchase orders
  • Know what will be delivered and when, with real-time delivery schedules
  • Quickly upload delivery notes into Chalkstring

See Chalkstring for yourself

Procurement - Invoicing

Save time processing invoices

  • See the status of every order, delivery & invoice in real-time
  • Let Chalkstring cross-check the invoice against ordered & delivered quantities
  • Easily identify if an invoice should be approved or queried
  • Reduce internal invoice queries
Procurement - Analyse

Analyse procurement data

  • Generated detailed procurement reports
  • View accruals in real-time , so you know what you owe
  • Review tender versus live projections
  • Generate supplier & manufacturer rebate reports
  • Interrogate & analyse spend history

See Chalkstring for yourself

Let’s have a quick chat - No pressure, no pitch.
We’ll ask a few questions to see if we can help.

With Chalkstring you will:

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Centralise

Manage your entire procurement process in one system.

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Standardise

 Connect your site and office teams by using one standardised process for procurement.

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Analyse

Easily generate and interrogate procurement reports.

Jenna Brailsford video case study
Video Case Study

Brebur wouldn't go back to their old procurement systems. See why.

Watch this video and see why Jenna Brailsford, Procurement Manager, now has a seamless procurement process. Hear where they started and how the whole team has benefited from using a single system. Site Managers, Buyers and Accounts are all much happier.

 

See Chalkstring for yourself

Discover the full capabilities of our cost management module

  • Manage every commercial detail — from orders to valuations
  • Track spend, margin and cost-to-complete in real time
  • Ditch the spreadsheets and stay in control with one system
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